Cav Banana, et al

We export all-in pack

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You can email me directly at sembawangtrading.co@gmail.com

We also offer Banana Chips, Coconurt  Sugar, Banana Chips, Pineapples, etc.

How to make a Procurement Manual?

There are given outline already, provided by known companies and institution.  You just need to modify in accordance to company set-up.  Same with admin and other department, there are consultancy firms that offer effective systems and procedure fits to every type of business (e.g. SAP, etc.) 

Overview 

Section I:      Conflict of Interest, Code of Ethics, Minority Business Enterprise 

  • Conflict of Interest
  • Code of Ethics
  • Minority Business Enterprise Program 

Section II:     Recommended Purchasing Procedures 

  • The Requisition/Purchase Order
  • Attachment A
  • Purchase Order Guidelines
  • Invoice Processing
  • Taxes and Exemptions
  • Purchasing Radioisotopes
  • Purchasing Tax-Free Alcohol
  • Purchasing Controlled Substances (Narcotics)
  • Purchasing Needles and Syringes
  • Duty-Free Entry for Scientific Equipment 

Section III:   Guidelines on Purchasing Practices 

  • Selecting Qualified Vendors
  • Preparing and Evaluating a Bid
  • Negotiation Techniques
  • Equipment Maintenance and Service Agreements
  • Purchasing Capital Equipment
  • Receiving Purchases
  • Managing Vendor Relationships 

Section IV:    Federal Procurement Requirements 

  • Overview of Federal Procurement Requirements
  • Purchasing with Contract Funds
  • Federal Acquisition Regulation
  • Purchasing with Grant Funds
  • Office of Management and Budget Circular A-110
  • Subcontracting Plans for Small and Small Disadvantaged Businesses
  • Debarment

Section V:      Federal Procurement Reporting Policy

  • Procedures for Reporting Purchasing Accomplishments under Federal Contracts

Section VI:    Additional Resources

  • Personal Purchases
  • Credit Applications and References
  • Standing and Blanket Purchase Orders

How to make an Admin Manual?

Practically, you should first outline the task involve.  Outline and Procedure may depend on how big or small the company is.  These days, there are consultancy firm that offer effective systems and procedure fit to every type of business (e.g. SAP, etc.) 

Suggested Outline:

I.           ORGANIZATION

 A.    OBJECTIVES

 B.    FUNCTIONS 

  1. MANAGEMENT RESPONSIBILITY
  2. ORGANIZATION
  3. ADMINISTRATION
  4. AUTHORITY
  5. ENGINEERING
  6. INTERDEPARTMENTAL RELATIONS
  7. MAINTENANCE
  8. WORK CONTROL
  9. SAFETY
  10. FACILITIES PROTECTION
  11. UTILITIES
  12. ENVIRONMENT
  13. MAINTENANCE ASSESSMENT

C.  ORGANIZATIONAL CHART 

D.  MAINTENANCE SECTION 

II.        FINANCIAL

A.  BUDGET 

B.  CAPITALIZATION 

C.  PURCHASE ORDER 

D.  EQUIPMENT ACQUISITION 

E.   LEASING 

F.   SERVICE CONTRACTS

 
III.     PERSONNEL (HUMAN RESOURCES) 
 

 

A.  EMPLOYEE ORIENTATION 

B.  JOB DESCRIPTIONS 

C.  HOURS OF WORK 

D.  OVERTIME 

E.   VACATION/TIME OFF 

F.   APPRAISALS 

G.  TRAINING 

H.  WORK RULES AND PERSONAL SAFETY 

 

 

IV.       OPERATIONS 

A.  ADMINISTRATION 

B.  FACILITY INSPECTIONS 

C.  ENGINEERING 

D.  MAINTENANCE RESPONSIBILITIES 

E.   WORK CONTROL 

  1. PREVENTIVE MAINTENANCE PLAN
  2. PREDICTIVE MAINTENANCE PLAN
  3. CONTRACTOR SERVICES PLAN
  4. SHIFT WORK LOG
  5. MAINTENANCE WORK REQUEST
  6. MAINTENANCE WORK ORDER
  7. WORK ORDER CODES
  8. PRIORITY CODES

F.   MAINTENANCE STORES AND SPARES ORGANIZATION 

G.  ENVIRONMENTAL CONCERNS 

H.  SAFETY PROGRAM 

  1. MAINTENANCE SAFETY PROGRAM
  2. ILLNESS & INJURY SAFETY PROGRAM
  3. SAFETY TRAINING PLAN
  4. SAFETY COMMITTEE
  5. ELEVATORS
  6. CRANES & HOISTS
  7. LADDERS, PORTABLE
  8. STAIRWAYS & LADDERS, PERMANENT
  9. PORTABLE POWER TOOLS, LIGHTS, & EXT. CORDS
     

I.   FACILITIES PROTECTION 

  1. FACILITY SECURITY
  2. COMPUTER SECURITY
  3. FIRE PROTECTION SYSTEM
     

J.   UTILITIES 

K.  BUDGET 

  1. OTHER DEPARTMENT MAINTENANCE BUDGETS
  2. CAPITAL PROJECTS BUDGET
  3. MAINTENANCE DEPARTMENT BUDGET

L.   CMMS JUSTIFICATION AND RECOMMENDATIONS 

  1. MACHINERY HISTORY
  2. WORK ORDERS
  3. PREVENTIVE MAINTENANCE
  4. OTHER FEATURES
     

Others: 

  1. JOB DESCRIPTIONS
  2. CONFINED SPACE
  3. RESPIRATORY PROTECTION
  4. Maintenance Audit

How to make a S.W.O.T. Analysis?

S.W.O.T. is an acronym:

  • Strengths
  • Weaknesses
  • Opportunities
  • Threats

 Basically, it is a management analysis outline based on an imaginary situation.  With it, management can plan further based on either practical or scientific approach. Scenarios are graphically described to know the present situation and realities, and what lies ahead (both opportunities and threats). Somehow, it’s a combination of bird’s eye view and devil’s advocate correlate to business.   To make it is to make a table.  You can google the illustration for a clearer view and understanding, if in any case you haven’t seen it yet.  Under each heading (The S.W.O.T.s), the reporting person will define the existing realities and suggested action point per point.  Top management will discuss them in the group to either agree or disagree.